Logistics

WHEN: 27-29th March 2020

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WHERE: Wintec Atrium, Level 1 Wintec House Nisbet St, Hamilton 

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VOLUNTEER TIMES:

Friday 27th March: 12:30pm - 7:30pm (The Atrium)

Sunday 29th March: 3:00pm - 11:00pm (The Atrium)

SEATING: Seating during Opening & Closing Ceremonies will be allocated. See seating plan on the day.

TEAM WORK STATIONS: Following the Opening Ceremony on Friday night teams will move onto the round tables.

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STAYING ON SITE: Teams will stay on site during the weekend.

INTERNET ACCESS: Wintec Free Wifi

PHOTO & FILM: Volunteers agree to being photographed and filmed during this event

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VIDEO REPORT: You are welcome to submit a video report of your experience on the Kapja Video system

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PARKING: Free parking for participants is in the Wintec Staff Car Park Building on Nisbet Street. This can be accessed off Ward Street (opposite The Warehouse building and beside the PwC building). Make sure you move your car before Monday 9am or you will get a ticket.

NUMBER OF TEAMS COMPETING: 20

NUMBER OF TEAMS PITCHING: Top 6

COMPLAINTS: If you have any complaints directed at you, please ensure Kyra or Elna are made aware so we can manage.

TXT REMINDERS: Teams will be receiving txt reminders over the weekend.

FOOD: You will be provided food at the opening & closing ceremonies.

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RECYCLING: 

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• There are a number of bins placed in and around the venue for you to dispose of your general rubbish.

• There will also be two recycling stations for paper, plastics, glass bottles and cans. Please do your part and use these for your recycling.

• Please ensure that when you are recycling your bottles, cans and plastic cups that they are empty before they go into recycling.

• Please be keep your workstations clear of rubbish. 

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HEALTH & SAFETY:

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• In the event of an fire, the alarm will sound. Please make your way directly out of the venue via the fire exit doors on to the courtyard. Please wait on the courtyard for further instructions from the fire warden.

• A Soda team member is the designated fire warden on site until midnight.  From midnight until 6am there will be an on-site security guard in the venue who will take over the role of fire warden until 6am when a Soda team member will return.

• In the event of a medical emergency, please tell the onsite Soda team member or security guard and call 111.

• Wintec is a non-smoking campus and therefore all guests must smoke off-site (at the bottom of the court yard stairs to the street). 

• All accidents or near misses must be reported immediately to a Soda staff member who will then contact the Wintec Venues Team to ensure it is properly reported and recorded.

• The Wintec venues team, Wintec security and members of Soda staff are trained in first aid. There are first aid kits onsite.

• Wintec also has an on site 24-hour security guard that can be contacted in an emergency. If you feel unsafe walking to your car, please don’t hesitate to contact them.

• Laptop and other cables are to be placed out of the way of foot traffic.

• On Sunday 19th May, at 5.35pm just after Soda Inc. NZ Startup Bootcamp ends. The Soda team will be doing a venue set up in the Atrium to get ready for the evening presentation. At 5.35pm all participants must gather all their belongings and leave the main Atrium area as quickly as possible so that the set up can commence.  Due to health and safety regulations you must not re enter the room until the set up is complete.

• All Emergency contact numbers will be displayed in the Atrium foyer area next to the phone.

Weekend Schedule

Download Here // Subject to Changes 

Volunteer Runsheet

Download Here // Subject to Changes 

Workshops

FINDING YOUR WHY, PURPOSE, AND MANTRA

Fri 27th March, 5.35pm - 6.30pm

Compulsory for all participants // Wintec Atrium // Facilitated by 

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DEFINING YOUR CUSTOMER AND VALIDATING YOUR MARKET

Sat 28th March, 8am - 8.30am

Compulsory for at least 1 member of each team // The Long Room // Facilitated by Richard Chadderton

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CRACKING YOUR BUSINESS MODEL 

Sat 28th March, 10am - 10.30am

Compulsory for at least 1 member of each team // The Long Room // Facilitated by

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FUNDAMENTALS OF BUILDING A FINANCIAL MODEL  

Sat 28th March, 3pm - 3.30pm 

Compulsory for at least 1 member of each team // The Long Room // Facilitated by 

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PITCHING AND STORYTELLING  

Sun 29th March, 8am - 8.30am 

Compulsory for at least 1 member of each team // The Long Room // Facilitated by   

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Communication

• Please use  #NZStartupBootcamp in all social media posts

• Share posts by Soda & NZ Startup Bootcamp social media channels through your personal and company channels

• Be available for press interviews throughout the weekend

• Spread the word about how great Soda Inc NZ Startup Bootcamp is!

• TICKETS: If your friends & family would like to come along to the Opening or Closing ceremony we are selling a very limited number of tickets. Send them the following links: 

  • Opening Ceremony

  • Closing Ceremony 

Deliverables

 Downloadable for your reference

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Teams must submit these to by the timelines laid out in the run-sheet. As a mentor you should support them to complete these documents. 

Venture Name_2020_DeliverableNameDraft

Venture Name_2020_DeliverableNameFinal

Failure to submit draft and final deliverables on time can result in disqualification.

Page limits will be issued for each written deliverable, only the first pages in the pack provided inside these limits will be presented to the judges. 

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One Page 

Business Summary

Financials

Pitching

Get the most out of your experience

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• Take advantage, connect, establish relationships, mingle

• Be yourself and be professional

• Follow up if you come across an opportunity

• You never know when a connection will come in handy

• Don’t just do the bare minimum – seize all the opportunities

Make meaningful connections

The following people are available for volunteers to connect with:

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• Speakers

• Judges (only on Sunday at Closing Ceremony)

• Mentors

• Sponsors / Corporates

• MP’s / VIP Guests

• Soda  / Organisers

• Fellow Volunteers